FIDA The Design School

1. Introduction

FIDA The Design School, operating under NIF Global Chennai, is committed to protecting the privacy and personal information of its students, parents, faculty, and staff. This Privacy Policy explains how we collect, use, store, and safeguard your information.

By enrolling in our programs or accessing our services, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

We collect the following categories of personal information:

  • Personal identification: Full name, date of birth, gender, nationality
  • Contact details: Address, phone number, email address, parent/guardian contact information
  • Academic records: Enrollment details, attendance, assessment scores, examination results
  • Financial information: Fee payment records (no banking/card details are stored)
  • Biometric data: Attendance is recorded through biometric systems
  • Photographs and portfolio works submitted for academic or placement purposes

3. How We Use Your Information

The information collected is used solely for the following purposes:

  1. Processing admission applications and verifying eligibility
  2. Maintaining academic and attendance records
  3. Communicating with students and parents regarding attendance, fees, and academic progress
  4. Issuing certificates, bonafide letters, and other academic documents on behalf of the University
  5. Supporting placement activities including sharing portfolios and resumes with prospective employers (with student consent)
  6. Organizing educational trips, workshops, seminars, and exhibitions
  7. Complying with University and Government regulatory requirements

4. Data Sharing and Disclosure

We do not sell or rent your personal information to third parties. Your information may be shared only in the following limited circumstances:

  • With Medhavi Skills University / NIF Global for academic certification and affiliation purposes
  • With placement partners and employers, strictly for placement-related purposes and only with your consent
  • With government or regulatory authorities when required by law
  • With the Grievance Redressal Committee when handling complaints or disputes

5. Data Security

We implement appropriate security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Access to student records is restricted to authorized staff only.

Students are advised not to share sensitive personal information on campus platforms, shared documents, or with unauthorized persons.

6. Attendance and Biometric Data

Students are required to punch biometric attendance without fail. This data is used exclusively for tracking attendance and will not be used for any other purpose. Biometric data is stored securely and is not shared with third parties.

7. Communication

The institution may communicate with students and parents via:

  • Email (admin@nifglobalchennai.com)
  • SMS / WhatsApp for attendance-related alerts
  • The Edu Cloud software platform for schedule and academic updates

Parents are encouraged to maintain regular contact with the institution to monitor their ward’s progress and attendance.

8. Your Rights

Students and parents have the right to:

  • Access personal information held by the institution
  • Request corrections to inaccurate information
  • Be informed about how their data is being used
  • Raise grievances through the official Grievance Redressal Committee

To exercise any of these rights, please contact: admin@nifglobalchennai.com

9. Data Retention

Personal data is retained for the duration of the student’s enrollment and for a reasonable period thereafter as required by University and regulatory guidelines. Upon completion or withdrawal from the program, data may be retained for record-keeping and certification purposes.

10. Changes to This Policy

FIDA The Design School reserves the right to modify this Privacy Policy at any time based on changes in regulatory requirements, University guidelines, or institutional policies. Students and parents will be informed of significant changes through official communication channels.

11. Contact Information

For any privacy-related concerns, please contact us at:

  • Email: admissions@fidathedesignschool.com
  • Address: 452, Poonamalle High Road, Kilpauk, Chennai – 600 010
  • Phone: +91 90030 11066 / 366
  • Website: www.fidathedesignschool.comĀ 
    All disputes are subject to the jurisdiction of Chennai, Tamil Nadu State only.